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School Personnel Records


Purpose of the School Personnel Records Section

The School Personnel Records (SPR) office of the Oklahoma State Department of Education (OSDE) is responsible for maintaining the annual certified and support personnel reports, administrators' salary and benefit reports, superintendents' contract, and local salary schedules for each school district.  Additionally, the office maintains the historical employment data for all certified and support school employees.  The office staff is responsible for reviewing and approving work experience for school employees and updating each teacher's record for all approved teaching experience.  The SPR office staff also reviews the salaries reported by the school districts' on each of its teachers to ensure that teachers are paid in accordance with state law.  SPR also review complaints of salary reduction without proportionate reduction in duties.

Data

Forms and Information

Senate Bill 715 Detailed Breakdown and Instructions 70 O.S. Supp. 2003 § 6-101.6

Section of Bill Information to be Included Sub Area Explanation
A1a Employee Information Employee's Name Self-explanatory
A1b Employee Information Degree Held Official transcripts must be on file in the Professional Standards office at the State Department of Education. Degree must be from a college recognized by the State Board of Education (70 O.S. § 18-114.7)
A1c Employee Information Number of years of teaching credit for salary purposes Years of teaching credit include teaching as a certified teacher in Oklahoma public schools, Oklahoma accredited private schools, accredited out-of-state public or private schools (limited to five years; school districts may grant additional years of experience), active duty military (limited to five years; weekends and two-week summer encampments do not count), university level teaching as a full-time professor when eligible for an Oklahoma teaching credential, Department of Corrections educational programs, and others. (70 O.S. § 18-114.7 and OAC 210:25-3-4)
A1d Employee Information Step placement on salary schedule From SDE, records based upon the information in A1c. For example, Step 1 is for a teacher with no approved teaching or military experience (in most cases the teacher is subject to the Residency Year Program). Step 2 would be for a teacher with one year of approved experience.
A2a Salary Information Pay based on state minimum salary schedule From the table in 70 O.S. § 18-114.7 (attached), includes additional pay for Special Education (5%), Alternative Education (5%), and Career Technology teacher stipend. Excludes any additional pay at the district level.
A2b Salary Information District salary supplement Salary supplements above the state minimum, but excluding extra duty. Includes additional salary from the school district such as pay for college work between one degree level and another (i.e., Masters + 15 semester hours), additional credit given for out-of-state teaching experience above the five years given by the state, and other negotiated SALARY (not benefits) between the school district and the employee.
A2c Salary Information Extra-duty or extracurricular salary amounts Any amounts paid that are not part of salary and benefits, (i.e., coach, club sponsor, activity sponsor, tutor, after-school activity gatekeeper). Extra-duty pay cannot be used to reach state minimum salary.
A2d Salary Information Other salary Other negotiated SALARY (not benefits) between the school district and the employee.
A2e Salary Information Total salary A2a + A2b + A2c + A2d
A2f Salary Information Dollar amount paid in cash Salary amount (May be the same amount as listed for A2g.)
A2g Salary Information Dollar amount paid in fringe benefits, as defined and allowed by 70 O.S. § 18-114.7 Value amount of the fringe benefits. The fringe benefits must be itemized with the dollar amount paid toward it listed. Inclusive of the benefits are all or part of hospital or medical benefits, and sickness, accident, health or life insurance, and retirement benefits, excluding the retirement contributions made pursuant to Subsection A of 70 O.S. § 17-108.1 and the flexible benefit allowance pursuant to 70 O.S. § 26-105.
A3a Benefits Information State Paid Flexible Benefit Allowance Amount This is the dollar amount paid for Flexible Benefits and cannot be used to reach state minimum salaries. For July 1-December 31, 2003, (2003-04 school year) this amount is $155.25 or the "In lieu of" amount is $69.71. Please note: These amounts may change effective January 1, 2004. Refer to 70 O.S. § 26-105(3) for specific information on the Flexible Benefit Allowance.
A3b Benefits Information District-paid retirement contributions Over any amount for retirement insurance paid as part of salary and excluding any amounts paid pursuant to Section 17-108.1 of Title 70 of the Oklahoma Statutes
A3c Benefits Information District-paid health contributions Over any amount paid as part of salary
A3d Benefits Information Other district-paid benefits Includes life, dental, disability, salary protection, vision, cancer, health supplemental insurance (over any amount paid as part of salary).
A3e Benefits Information Other benefits Itemized list of each benefit and dollar amount paid toward it (not including and benefits paid as part of salary).
A3f Benefits Information Total district-paid benefits Not including any benefits paid as part of salary.

For general information contact: (405) 521-3369
For more information about Background Checks contact: (405) 521-3337
For more information about the School District Reporting Site contact: (405) 521-2444



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