Oklahoma Tobacco Settlement Endowment Trust Fund Board of Directors
Regular Board Meeting and Retreat
Wednesday and Thursday, November 19 and 20, 2008

Cox Convention Center – First Floor – Meeting Room 5
100 W. Sheridan, Oklahoma City, OK 73102
Park under the Convention Center, use West Convention Center Elevator at Row 20 of the Yellow parking section

Contact: Dorothy Antwine (405) 820-6982

REGULAR BOARD MEETING AGENDA - November 19, 2008 

1:00 p.m.

1. Open Meeting Act Announcement and Call to Order– Kenneth D. Rowe, Chair

2. Approval of Minutes of the September 3, 2008 Regular Board Meeting

3. Board of Investors Update and Introduction of Travis Monroe, Director of Agency Services, State Treasurer’s Office – State Treasurer Scott Meacham

4. Report on the FY 2008 Annual Independent Audit – Nate Atchison, Partner, Finley & Cook, PLLC

5. Chair’s Report – Kenneth D. Rowe

a. Board Meeting Dates for 2009
b. Recognition of James Wilbanks, former Director of Revenue and Fiscal Policy, State Treasurer’s Office
c. Recognition of Jimmy Williams, former member of the Board of Investors
d. Recognition of the Lawton-Ft. Sill Students Working Against Tobacco (SWAT) Team
e. Recognition of Janet Love, Director of Program Services, Oklahoma State Department of Health, Tobacco Use Prevention Service

6. Director’s Report – Tracey Strader

a. Recent Events
b. Upcoming Training Events
c. CDC Site Visit
d. Conference Sponsorships

7. Tobacco Control Policy Update – Connie Befort, Director of Advocacy, American Lung Association of the Central States, representing the Oklahoma Alliance on Health or   Tobacco

8. Consideration and Possible Vote on Tobacco Control Policy Resolutions

9. Fitness and Nutrition Policy Update – Anne Roberts, Executive Director, Oklahoma Institute for Child Advocacy

10. Evaluation Committee Report – Dr. Donald Cooper, Committee Chair

a. FY 2008 Helpline Evaluation Results
b. Helpline Weight Concerns Randomized Clinical Trial

11. Program Committee Report – Susan Bizé, Committee Chair

a. Presentation – Update on the Oklahoma Tobacco Control Program – Doug Matheny, Chief, Tobacco Use Prevention Service, Oklahoma State Department of Health
b. Presentation – Tobacco Stops With Me Campaign – Janet Love, Director of Program Services, Oklahoma State Department of Health, Tobacco Use Prevention Service
c. FY 09 Updated Counter-marketing Plans and Budget Needs
d. Consideration and Possible Vote on Grants to Address Tobacco Among Specific Populations
i. Oklahoma Hospital Association for Hospital-Based Cessation Systems Program
ii. Oklahoma Insurance Department to Promote Adoption of Tobacco Dependence Treatment Benefits Among Insurers and Employers
iii. Oklahoma Department of Mental Health and Substance Abuse Services to Integrate Tobacco Dependence Treatment and Policy into Mental Health and Substance Abuse Programs
e. Consideration and Possible Vote on Assignment of Communities of Excellence (Wave I) Grant serving Hughes, McIntosh, and Okfuskee Counties (RFP #0920000001)
f. Consideration and Possible Vote on Communities of Excellence (Wave II) supplemental funding requests
g. Discussion and Possible Vote on amendments to the Oklahoma Tobacco Helpline RFP/Contract (RFP #0920000002)

12. Proposed Executive Session

a. Review and discussion of unsolicited proposals, as authorized by the Open Meeting Act – 25 O.S. § 307(b)(7) and as required to preserve confidentiality under 62 O.S. Supp. 2006, § 2309(C)(4).

13. Agency Operations Committee – Casey Killblane, Committee Chair

a. FY 2008 Fourth Quarter Budget to Actual
i. Operating Budget
ii. Programs Budget
b. FY 2009, First Quarter Budget to Actual
i. Operating Budget
ii. Programs Budget
c. Consideration and Possible Vote on a New Position and Organizational Chart
d. Consideration and Possible Vote on FY 2009 Programs Budget Revision
e. Consideration and Possible Vote on Board Manual Revisions

14. Election of Officers

a. Election
b. Committee assignments

15. New Business – any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda [25 O.S. § 311 (A)(9)]

16. Public Comment

17. Recess

18. Dinner (no business will be conducted at this time)

NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not to discuss any item on the agenda.

RETREAT AGENDA - November 20, 2008 

8:30 a.m.

19. Funder’s Panel on Fitness and Nutrition, Welcome and Introductions – Kenneth Rowe, Chair

20. Purpose of the Meeting – Frank Merrick, President, Merrick Foundation and Foundation Management, Inc., Panel Facilitator

21. Brief Overview of the Oklahoma Tobacco Settlement Endowment Trust – Tracey Strader, TSET Executive Director

22. Panel Presentations

23. Break

24. Facilitated Discussion – Frank Merrick, Facilitator

25. Next Steps

26. Public Comment

27. Adjournment

NOTE: The Board of Directors may discuss, vote to approve, vote to disapprove, vote to table or decide not to discuss any item on the agenda.