SoonerStart Operations Manual


SoonerStart Operations Manual

Download SoonerStart Operations Manual (2022)

1000

History and Overview

1100

Public Awareness and Child Find

1200

Family Education Rights and Privacy Act (FERPA)

1201

Definition of Parent Rights

1300

Referral

1301

Intake Process

1302

Developmental Screening

1303

Oklahoma Department of Human Services (DHS) Referrals

1304

Child Safety Plans

1305

Surrogate Parent(s)

1400

Procedural Safeguards

1401

Prior Written Notice

1402

System of Payments

1500

Evaluation

1501

Determination of Eligibility

1502

Criteria for Eligibility

1503

Documentation of Eligibility

1504

Hearing Procedures and Protocol

1505

Vision Screening Procedures

1506

Adjusting for Prematurity

1600

Assessment

1700

Oklahoma Family Interview

1701

Individualized Family Service Plan

1702

Consultation on the IFSP

1703

Natural Environment

1704

SoonerStart Services in Childcare Settings

1705

First Intervention Visit

1800

Early Childhood Outcomes (ECOs)

1900

Assistive Technology (AT)

2000

Autism Spectrum Disorder (ASD)

2100

Staff Meeting

2101

Provider Assignment

2200

Referrals to Child Guidance for IFSP Service Delivery

2300

Transition

2301

Sharing SoonerStart Records with the LEA

2400

Family Survey

2500

Administrative Procedures

2501

Chart Documentation

2502

Service Coordination

2503

Re-Referral and Re-Activation Procedures

2504

Transfer Procedures

2505

Appointments and Missed Services

2506

Compensatory Services

2507

Database and Data Entry

2508

Exiting and Inactivation Procedures

2509

SoonerStart Client Record

2510

Confidential Record

2511

Releasing Confidential Information

2512

Adoption Procedures

2513

Electronic Communication

2514

Guidelines for Reporting Suspected Child abuse or Neglect

2515

Retention and Destruction of SoonerStart Records

2600

APPENDIX Contents

Appendix A

Public Awareness Templates

Appendix B

SoonerStart General Flyer and Process

Appendix C

SoonerStart Mission Statement

Appendix D

SoonerStart Great Expectations

Appendix E

SoonerStart Promise

Appendix F

SoonerStart Referral Guide

Appendix G

SoonerStart Intake Talking Points

Appendix H

Parent Rights for SoonerStart Services Notice of Procedural Safeguards

Appendix I

SoonerStart Release of Confidential Information

Appendix J

Surrogate Parent Verification of Training

Appendix K

One Page Example of Explanations and Implications of Procedural Safeguards

Appendix L

LEA Notification

Appendix M

Systems of Payments and Notification to Parents

Appendix N

Service Provider Progress Note ODH 641 with Instructions (303G Included)

Appendix O

Automatic Qualifiers List

Appendix P

SoonerStart Hearing Screening Form (ODH 331 Included)

Appendix Q

NBHS Reporting Form with Instructions

Appendix R

SoonerStart Vision Screening Form ODH 645

Appendix S

Functional Child and Family Outcomes Technical Assistance Document

Appendix T

SoonerStart Consent for Medicaid Reimbursement

Appendix U

SoonerStart Consent for Release of Confidential Information

Appendix V

Parent Childcare Letter

Appendix W

Equipment Use Agreement

Appendix X

SoonerStart Assistive Technology Request for Use of SoonerStart Funds

Appendix Y

Autism Spectrum Disorder (ASD Screening Results Form)

Appendix Z

Transition at Age Three Steps for Success

Appendix AA

Oklahoma Parent Center Parent Survey Brochure

Appendix BB

Oklahoma Family Interview and Tool

Appendix CC

Suspected Child Abuse-Neglect Report Form (ODH 333 F)

Appendix DD

Client Information Worksheet (CIW)

Appendix EE

Route Sheet (Sample)

Appendix FF

Confidential Record

Appendix GG

Audiology Service Provider Note ODH 641 A (with Instructions)

Appendix HH

Parent Agreement to Mediate and Request for Mediation

Appendix II

AutismPro SoonerStart How to Document

Appendix JJ

Authorization for Electronic Communication

Appendix KK

Oklahoma Family Resource Assessment Parent Questionnaire

Appendix LL

SoonerStart Consent for Audio Recording

Appendix MM

Request for Nondirectory Educational Records

Appendix NN

M-CHAT-R form

Appendix OO

M-CHAT-R (Follow Up Scoring Sheet)

 

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Last updated on February 2, 2023