October 1 Consolidated Report


Overview

The Wave October 1 Consolidated Report is a student level report of all of the students in membership on October 1st. The report is located on the Wave website under the “Reporting” tab inside of the “State Reporting Certification” application. For more information about this application, continue reading below.

Training

Report Guides

October 1 Consolidated Report Manual (pdf)
A step-by-step manual on how to navigate the October 1 Consolidated Report.

Live Help Desk Webinars

How to Prepare

There are several tasks that can be completed to ensure your district and/or school is prepared for the Wave October 1 Consolidated Report so that your Accreditation Report, Gifted Talented Report and LEP/Immigrant Survey can be completed on time.

  1. Coordinate efforts – These reports comprise what could be multiple different individuals or groups of individuals at your school or district who collect a subset of data on students.  In the past, these individuals would report their data separately to the state.  This data will now be reported in a consolidated fashion.  Be sure to include all individual necessary when completing the Wave October 1 Consolidated Report.
  2. Enter the data into your Student Information System – If you would normally not have housed some of these indicators in your local Student Information System, now is the time to get that data entered so that it will have time to populate the Wave data.  Be sure all of the indicators listed above are accurately reported in your local system for each student.
  3. Check and Correct the Wave Wizards – The Wave website has multiple wizards that look at your data to assist in data quality.  Before October 1, your STN Wizard and District Ownership Wizard need to be cleared to ensure all of your students will be reported.  On the Data Validation Wizard, be sure to clear the “Student Demographics” section from any errors or warnings as well as the “Student School Enrollment” section as these will adversely affect your report.  The rest of the categories should have no impact on your October 1 Reporting.

Training Video

Oct. 1 Consolidated Report from OSDE on Vimeo.

Purpose

The purpose of the report is to better align October 1 reporting in the state of Oklahoma and to reduce the reporting burden on districts by completing multiple report counts through the use of one report.  Portions of this data are also used to assist long-term in calculating the Federal Four Year Adjusted Graduation Cohort.

The information collected in this report will be used to populate some of the data for the following reports:

  1. The Accreditation Report – the statistical grid (also known as the grade grid) on the Accreditation report was previously a grid that school districts could key aggregate numbers into that represented the total count of students in membership on October 1 by Grade Level, Race, and Gender.  This year, the Accreditation report will still have the grade grid, but the aggregate data will be pre-populated using the Student Level data located on the Wave October 1 Consolidated Report.  When you arrive at your Accreditation Report this year, you will see the grade grid and can click on a field to reveal the students who make up those counts.   You will not be able to certify your Accreditation Report until the Wave October 1 Consolidated Report has been certified.
  2. The Gifted and Talented Report – the Student Count page on the Gifted Talented Report was previously a grid that school districts could key aggregate numbers into that represented the total count of students in membership on October 1 by Grade Level, Race, and Gender who were participating in Gifted and Talented programs and the way those students were identified for Gifted and Talented programs.  This year, the Gifted Talented Report will still have the Student Count page, but the aggregate data will be pre-populated using the Student Level data located on the Wave October 1 Consolidated Report.  When you arrive at your Gifted Talented report this year, you will see the grid and it will not be filled in with any counts until the Wave October 1 Consolidated Report is marked as Certified by the District Superintendent.  Gifted Talented coordinators who report this data need to work with the individuals who will be reporting the Wave October 1 Consolidated Report data to ensure that the Gifted Talented information for each student is accurate.
  3. Title III – Limited English Proficient(LEP)/Immigrant Survey – the Immigrant Count and the LEP Enrollment grid was previously completed by school districts entering aggregate numbers into the report that represented the total count of students in membership on October 1 by Grade Level, Race, and Gender who were Immigrant or Limited English Proficient.  This year, the LEP/Immigrant survey will still contain these reports, but the data will be pre-populated using the Student Level data located on the Wave October 1 Consolidated Report.  When you arrive at your LEP/Immigrant Survey report this year, you will see the grid and it will not be filled in with any counts until the Wave October 1 Consolidated Report is marked as Certified by the District Superintendent.  LEP and Immigrant program coordinators who report this data will need to work with the individuals who will be reporting the Wave October 1 Consolidated Report data to ensure the Immigrant and LEP information for each student is accurate.

In addition to pre-populating the report above, the information will also be used to establish and continue to monitor the Federal Adjusted Graduation Cohort information by providing the required four indicators (ELL, Migrant, Economic Disadvantage, and IEP) as well as establishing the cohort for student entering 9th grade for the first time.

Content

The following columns for each student will appear on the Wave October 1 Consolidated Report:

First Name

The student’s first name

Middle Name

The student’s middle name

Last Name

The student’s last name

Birth Date

The student’s date of birth

Local ID

The Id assigned locally by the district’s Student Information System

Student Testing Number

The Id assigned by the state to associate the student longitudinally to records

Hispanic Latino

An indication of whether or not the student or guardian has identified the student as Hispanic Latino

Race

The student’s race

Gender

The student’s gender

Grade Level

The grade the student is or was enrolled in on October 1st.

Gifted Talented

An indication of whether or not the student is or was being served in Gifted or Talented programs on October 1st.

Gifted Talented Identified

An indication of how the student was identified as Gifted or Talented.  The Wave will receive one of three codes from your Student Information System:

  1. THREE – Identified by scoring in the top 3% on any national standardized test of intellectual ability. (Gifted and Talented Regulations and Program Approval Standards, Subchapter 23, 210: 15-23)
  2. MULTI – Identified by one or more multi-criteria
  3. DNMCR – Does not meet criteria for Gifted or Talented.

ELL

English Language Learner – Limited English Proficient indicator

Immigrant

Immigrant Indicator – is the student an Immigrant

Migrant

Migrant Indicator – is the student a Migrant

English Proficiency Code

An indicator of the students English Proficiency Level.  This indicator along with the indicator below (English Proficiency Other Code) will be used to determine the Bilingual status of a student as well as their 1st or 2nd year proficiency status.

English Proficiency Other Code

An indicator of the proficiency/bilingual status of a student

Free Reduced

An indication of whether or not the student is receiving Free or Reduced price lunch

Economic Disadvantage

An indication of whether or not the student would qualify for Free or Reduced price lunch regardless of being served.

IEP

IEP indicator – is the student on an IEP

Section 504

Section 504 indicator – is the student Section 504

 

Students will appear on the report if their Entry Date and Exit Date (if exited) indicate they were in membership at a school on October 1st.

The data in these columns will be codes collected by the Wave from your local student information system.  They may not be exactly the same as what you report inside your system, but your vendor has translated the codes into the Wave codes for reporting.  If you not sure how to code a student in your local system to indicate that student is Gifted Talented, ELL, Immigrant, IEP, etc, you will need to contact the customer service support for your local vendor to learn the process for coding that student appropriately in your system.

Last updated on October 2, 2014