Financial Accounting

Important Note:

• School District Financial Reports can be found on the SDE Transparency Website

The State Board of Education Policies and Procedures for Implementation of the Oklahoma Cost Accounting System (OCAS) and School Finance was presented to the Oklahoma State Board of Education during a regular meeting on March 19, 1992.These policies and procedures have been prepared to assist in the implementation for financial transactions utilizing the coding structure of the Oklahoma Cost Accounting System. The goal of the Financial Services Division of the State Department of Education is to have consistency in coding and accurate implementation of school laws and State Board regulations relating to school finance.

The rules describe the basis of funding of public schools; the duties and procedures for the financial operation of districts; and the responsibilities of the State Department of Education and individual districts in regard to securing, dispensing, reporting and accounting for school funds.

Boards of education, superintendents, business managers, encumbrance clerks, treasurers, independent auditors, and others who have the responsibility for preparation of school district budgets and the administration of school district funds must become familiar with these policies and procedures.

• Auditing


• Coded


• Contact Information


• District Reports


• Federal Compliance Reports


• Impact Aid


• Links


• Oklahoma Cost Accounting System (OCAS)

Auditing

• Audit Acknowledgement (pdf)


• Audit Contract 2013 (pdf) - January 30, 2013


• Audit Contract Letter 2013 (pdf) -January 30, 2013


• Independent School Auditors (pdf) - January 07, 2013- Outside Link

Coded

• Handbook:
  
  
  
  • July 2012 (pdf)

District Reports

• 2011 Administrative Cost Report (pdf)


• Indirect Cost Rate for 2013 (pdf)

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Federal Compliance Reports

• Indirect Costs (IDC):
  
  
  
  • District (pdf)
  
  
  • State (pdf)


• No Child Left Behind (NCLB):
  
  
  
  • List of Schools Not Meeting Maintenance of Effort (MOE) (pdf)
  
  
  • Maintenance of Effort (MOE):
    
    
    
    • District:
      
      
      
      • Average Daily Attendance (ADA) Check Page (pdf)
      
      
      • Average Daily Attendance (ADA) Report (pdf)
      
      
      • Enrollment Check Page (pdf)
      
      
      • Enrollment Report (pdf)
    
    
    • State:
      
      
      
      • Average Daily Attendance (ADA) (pdf)
      
      
      • Enrollment (pdf)
      
      
      • with State Fiscal Stabilization Fund (SFSF): pdf & Excel


• Special Education
  
  
  
  • List of Schools Not Meeting Maintenance of Effort (MOE) (pdf)
  
  
  • Maintenance of Effort (MOE):
    
    
    
    • District
    
    
    • State:
      
      
      
      • with State Fiscal Stabilization Fund (SFSF): pdf & Excel

Impact Aid

See Transparency Website

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