21st Century Community Learning Centers - How To Apply


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21st Century Community Learning Centers

2500 North Lincoln Boulevard, Suite 414
Oklahoma City, OK 73105

Phone: 405-522-6225  
Fax: 405-522-2269 

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The 21st Century Community Learning Center (CCLC) programs provide safe and engaging hands-on, project-based, active learning opportunities that are different from, but align with the regular school day for students during their out-of-school hours.  

Eligible applicants must propose to serve students who attend a school site that is eligible for designation as a Title I school-wide program. To be eligible for this designation at least 40 percent of the students must qualify to receive free or reduced-price meals through the National School Lunch Program. 

Faith-based and community-based organizations are encouraged to apply. A partnership with a local school district is required to be eligible. Likewise, Local Education Agency (LEA) applicants must demonstrate partnerships with community-based organizations. For purposes of this grant a school site will be defined using the school site listing as posted on the OSDE School District Directory.

The 21st CCLC grant opens every spring. If you would like immediate notification when the grant opens, please sign up for the e-newsletter in the bottom right corner of the front page of the OSDE website. 

 

While preparing to apply for this highly competitive grant, we encourage prospective applicants to work on developing their proposed program throughout the year prior to writing the application, meeting with key stakeholders, building partnerships, outlining services, and conducting needs assessments.

Advisory Committee

The establishment of an advisory committee is a requirement of this grant. This committee should meet together regularly and play a key role in writing and implementing the 21st CCLC grant proposal. The role of an advisory committee is to function as a leadership group to the 21st CCLC; advising and guiding the school administrator, program director, and staff in the areas of but not limited to: community engagement and support, conducting needs assessments, grant and program development, obtaining resources, and strengthening assets. It is encouraged that the advisory committee be involved in major aspects of the program and regularly participates in events, activities, and various aspects of the program as needed and to fulfill their role.

The advisory committee should be deeply engaged in the development, implementation and evaluation of the program. The advisory committee should work closely with the grant writer (should you choose to hire one) to ensure that a thorough, consistent, and original application is submitted. Every grant application submitted must be an original application. 

Advisory Committee, Monitoring and Evaluation

Program monitoring and evaluation are two of the most important aspects of a high quality 21st CCLC program. The advisory committee should plan to attend monitoring visits, and be trained on and participate in program evaluation; thus empowering them to understand the full scope of program development.

Needs Assessment

Use specific, relevant, and current data regarding the students and families to be served by the project, including recent community needs assessments and an inventory of community assets/resources. The application must accurately reflect the unique demographics and formally identified needs of the applicant district and sites.

Engaging District Financial Officers

Prospective applicants are encouraged to engage LEA financial officers in the application process. A thorough knowledge of current financial supports will reduce the risk of supplanting funds, ensuring that all proposed items in the budget are reasonable, necessary, and appropriate. Financial officers of school districts will also be familiar with OCAS coding requirements, ensuring correct coding and budgeting procedures from the beginning.

Grant Guidance

The 21st CCLC grant is a federal grant and therefore adheres to very specific parameters in certain areas. We strongly encourage prospective applicants to gain thorough knowledge and understanding of both the USDE Guidance and the OSDE Guidance before applying.

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How to Apply for the 21st Century Community Learning Centers Grant 2014

We are no longer accepting grant proposals for the 2014-2015 school year. Please review the information above to help you begin preparing for next year's application now.

Please follow these steps before beginning your application. Following these steps correctly will help to ensure consideration of your application.
Grants will be awarded pending the availability of federal funds.

Step 1: Obtain Grants Management System Access

*School districts may skip this step, but must first complete a Letter of Intent before proceeding. 

The 2014-2015 grant applications for 21st CCLC funding will be completed through the on-line Grants Management System (GMS). All non-district organizations will need to receive log-in credentials from the 21st CCLC office to gain access to the GMS. Please fill out the Credential Request, sign, and email a scanned copy to: Jasmine.Vasilev@sde.ok.gov.

  • Credential Request (pdf)
  • When your credentials have been assigned, the chief official of your organization will be contacted by phone and given the credentials for all users along with a link and instructions to access the GMS directly. 
  • Credential Requests must be submitted no later than Thursday, May 29 at 3:00 p.m.

Step 2: ALL applicants must complete a Letter of Intent

Every grant applicant whether a school district or a community-based organization must complete a Letter of Intent and submit it before proceeding to the on-line system to begin writing the proposal. Failure to submit a Letter of Intent prior to the deadline may invalidate your application.

  • Letter of Intent (web form)
  • Letters of Intent must be submitted no later than Thursday, May 29 at 3:00 p.m.

Step 3: Log in and BEGIN YOUR APPLICATION!

Congratulations, you're ready to begin writing your grant application! You may access the Grants Management System and begin writing!

  • Non-district community-based organizations can access the application through the link provided by phone directly to the Grants Management System.
  • School districts can access the GMS through the Single-Sign On system.

Remember:

  • Application deadline is Tuesday, June 24, 2014 at 3:00 p.m.

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*For any questions along the way, please check our Applicant FAQs page before calling our office.

Watch a webinar for prospective applicants. This 25 minute webinar will cover a brief overview of the grant, eligibility requirements, the application process, and a detailed walk-through of the Grants Management System.

 

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Last updated on June 27, 2014