The 2014-2015 Youth Program Quality Intervention training and due date calendar.
This is not an exhaustive list, but is a good place to begin and gives an idea of the types of trainings to look for as you plan for national professional development opportunities for your afterschool staff.
2014 Carryover Memo (pdf)
Fiscal year 2014 carryover, year-end claims, and close-out procedures for 21st Century Community Learning Center grantees.
Budget Tool (pdf)
This worksheet will assist you in developing your budget. A paper copy of your budget will no longer be accepted. Once you complete the worksheet, you must enter it in the "21st Century - Funded Projects Only" category on the Grants Management system.
Claims Reimbursement Process Webinar (website)
Introduction to the FY 2013 Claims Reimbursement Process webinar hosted by the Titles I, II, VI, and X office.
You will need to do a search for "claims" at the top.
Coding Cheat Sheet (pdf)
A quick reference to basic, commonly used OCAS codes for the 21st CCLC grant. These are not definitive, but only a quick reference. For more detailed code policies, please refer to the OCAS manual.
A simple step-by-step tutorial for new grantees on how to find and create their budgets in the GMS.
This document will walk you through the step-by-step process in submitting 21st CCLC Summary Expenditure Reports.
21st CCLC Fiscal Management webinar (recorded)
This webinar covers all things budgets and claims. We encourage everyone from financial officers to program directors to watch it. This webinar is less than 20 minutes and covers the entire budgeting and claims processes along with many of the most asked about issues such as budget details and documentation for travel, credit cards, and bus fuel.
The definitive coding system for the Oklahoma State Department of Education. All codes must be in accordance with OCAS guidelines.
This site is only available for administrators with a username and password. You will be able to access the Grants Management and Expenditure Reporting system through the SSO to submit your 21st CCLC budget and claims. If you have access to the SSO, but not Grants Management, your district administrator will need to set your system access as "View Only" or "Data Entry".
Glossary of Acronyms (pdf)
The Glossary of Acronyms, or "GOA," contains the most commonly used and important to know acronyms for the 21st CCLC grant office.
Save this form to your computer or desktop and email a copy of the completed form to Jasmine Vasilev at firstname.lastname@example.org. This form will help us contact the appropriate person for each issue.
Sample Lesson Plan (pdf)
This is a great sample lesson plan to use when you are purchasing food for an educational activity with grant dollars. Thanks to Agra for the template!
USDE Guidance (pdf)
United States Department of Education guidance for 21st Century Community Learning Center grants
OSDE Guidance (pdf)
Oklahoma State Department of Education guidance for 21st Century Community Learning Center grants
USDE Federal Funds for Conferences and Meetings (use of food) (pdf)
This guidance provides answers to frequently asked questions about:
The Code of Federal Regulations (CFR) (website)
The codification of the general and permanent rules published in the Federal Register by the executive departements and agencies of the Federal Government. Updated annually.
The Electronic Code of Federal Regulations (e-CFR) is a currently updated version of the Code of Federal Regulations (CFR). It is not an official legal edition of the CFR. The e-CFR is an editorial compilation of CFR material and Federal Register amendments. Updated on a daily basis.
Title 34 of the CFR, which pertains to the U.S. Department of Education and related Federal entities. Parts 74-99 of Title 34 are collectively known as the Education Department General Administrative Regulations (EDGAR). These parts contain regulations for administering discretionary and formula grants awarded by the Department. You can view current (updated daily) versions of the EDGAR parts of Title 34 at the e-CFR website at the link above.
3 Simple Steps of the YPQI for 21st CCLC grantees given at Kick-Off.
On this webpage you will find valuable resources that will guide you in the quality assessment and improvement process, the PPICS data collection, and the statewide evaluation. Please check back frequently, as this page will be updated on an ongoing basis.
Research by Deborah Vandell on the effects of afterschool on academic and social outcomes.
Data Management Spreadsheet (Excel spreadsheet)
The Oklahoma Data Management Spreadsheet is intended to be used as a tool to keep track of attendance and staffing data for 21st Century Community Learning Centers. This spreadsheet is what you will submit to the David P. Weikart Center for Youth Program Quality (Weikart Center) by June 30th, 2015 to fulfill attendance, staffing, and regular attendee requirement for the federal reporting system.
Goal Setting Sheet (pdf)
This is a writable form to assist 21st CCLC programs in their improvement planning process.
Monitoring Tool (pdf)
This tool is used to guide Oklahoma 21st CCLC statewide coordinators during an on-site monitoring visit. 21st CCLC programs are encouraged to use this tool to also guide their own progress and quality improvement.
This system is used to collect basic information about 21st CCLC programs across the United States.
Program Quality Assessment (PQA) Tool (website)
Center for Youth Program Quality's Youth and School-Age Program Quality Assessment download
A one page summary of the YPQI evaluation system for 21st CCLC grantees given at Kick-Off.