21st Century Community Learning Centers Current Grantees

Contact Us

21st Century Community Learning Centers

2500 North Lincoln Boulevard, Suite 414
Oklahoma City, OK 73105

Phone: 405-522-6225  
Fax: 405-522-2269

21st CCLC Training Calendar

21st CCLC Training Calendar (pdf)

The 2014-2015 Youth Program Quality Intervention training and due date calendar.


Approved Out-of-School Time Trainings

A List of Approved OST Trainings (pdf)

This is not an exhaustive list, but is a good place to begin and gives an idea of the types of trainings to look for as you plan for national professional development opportunities for your afterschool staff.


Budgets and Claims

2014 Carryover Memo (pdf)

Fiscal year 2014 carryover, year-end claims, and close-out procedures for 21st Century Community Learning Center grantees.

Budget Tool (pdf)

This worksheet will assist you in developing your budget. A paper copy of your budget will no longer be accepted. Once you  complete the worksheet, you must enter it in the "21st Century - Funded Projects Only" category on the Grants Management system.

Claims Reimbursement Process Webinar (website)

Introduction to the FY 2013 Claims Reimbursement Process webinar hosted by the Titles I, II, VI, and X office. 

You will need to do a search for "claims" at the top.

Coding Cheat Sheet (pdf)

A quick reference to basic, commonly used OCAS codes for the 21st CCLC grant. These are not definitive, but only a quick reference. For more detailed code policies, please refer to the OCAS manual.

Create a Budget for New Grantees (pdf)

A simple step-by-step tutorial for new grantees on how to find and create their budgets in the GMS.

Entry of Summary Expenditure Reports (pdf)

This document will walk you through the step-by-step process in submitting 21st CCLC Summary Expenditure Reports.

Oklahoma Cost Accounting System (OCAS) manual (pdf)

The definitive coding system for the Oklahoma State Department of Education. All codes must be in accordance with OCAS guidelines.

Single Sign On (SSO) (website)

This site is only available for administrators with a username and password. You will be able to access the Grants Management and Expenditure Reporting system through the SSO to submit your 21st CCLC budget and claims. If you have access to the SSO, but not Grants Management, your district administrator will need to set your system access as "View Only" or "Data Entry".

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Glossary of Acronyms (pdf) 

The Glossary of Acronyms, or "GOA," contains the most commonly used and important to know acronyms for the 21st CCLC grant office.

How to use the OK Data Management Spreadsheet 2013-2014 (pdf)

The spreadsheet has two different tabs in the bottom left-hand corner: one for attendance and one for staffing. Please use this guide as you work your way through the spreadsheet. Note: Please fill in all fields as completely as possible before submitting.

Oklahoma Data Management Spreadsheet (Excel spreadsheet)

The Oklahoma Data Management Spreadsheet is intended to be used as a tool to keep track of your attendance and staffing data.

This spreadsheet is what you will submit to the Weikart Center by June 30th, 2014 to fulfill attendance, staffing, and regular attendee requirement for the Annual Performance Report (APR) in PPICS.

Program Contact Information Sheet (pdf)

Save this form to your computer or desktop and email a copy of the completed form to Jasmine Vasilev at jasmine.vasilev@sde.ok.gov. This form will help us contact the appropriate person for each issue.

Sample Lesson Plan (pdf)

This is a great sample lesson plan to use when you are purchasing food for an educational activity with grant dollars. Thanks to Agra for the template!

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Grant Guidance

USDE Guidance (pdf)

United States Department of Education guidance for 21st Century Community Learning Center grants

OSDE Guidance (pdf)

Oklahoma State Department of Education guidance for 21st Century Community Learning Center grants

USDE Federal Funds for Conferences and Meetings (use of food) (pdf)

This guidance provides answers to frequently asked questions about:

  • Using Federal grant (discretionary or formula) funds to host a meeting or conference
  • Using Federal grant funds to pay for food
  • Using Federal grant funds to pay for costs of attending a meeting or conference sponsored by ED or a third party
  • Questions regarding the allowable use of Federal grant funds

The Code of Federal Regulations (CFR) (website)

The codification of the general and permanent rules published in the Federal Register by the executive departements and agencies of the Federal Government. Updated annually.

Electronic Code of Federal Regulations (e-CFR) (website)

The Electronic Code of Federal Regulations (e-CFR) is a currently updated version of the Code of Federal Regulations (CFR). It is not an official legal edition of the CFR. The e-CFR is an editorial compilation of CFR material and Federal Register amendments. Updated on a daily basis.

Education Department General Administrative Regulations (EDGAR) and Other Applicable Grant Regulations (website)

Title 34 of the CFR, which pertains to the U.S. Department of Education and related Federal entities. Parts 74-99 of Title 34 are collectively known as the Education Department General Administrative Regulations (EDGAR). These parts contain regulations for administering discretionary and formula grants awarded by the Department. You can view current (updated daily) versions of the EDGAR parts of Title 34 at the e-CFR website at the link above.

2012-2013 Oklahoma 21st CCLC Statewide Evaluation Report (pdf)

Both the State Education Agency (SEA) and grantees must comply with specific evaluation and accountability policies and reporting structures. SEAs must provide comprehensive annual evaluations of their 21st CCLC programs, reporting on the performance measures listed in their applications to the United States Department of Education. These reports must be made available for public consumption. 

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Monitoring and Quality Assessment

3 Simple Steps to the Youth Program Quality Intervention (YPQI) (pdf)

3 Simple Steps of the YPQI for 21st CCLC grantees given at Kick-Off.

Center for Youth Program Quality (Oklahoma page) (webpage)

On this webpage you will find valuable resources that will guide you in the quality assessment and improvement process, the PPICS data collection, and the statewide evaluation. Please check back frequently, as this page will be updated on an ongoing basis.

Closing the Achievement Gap (pdf)

Research by Deborah Vandell on the effects of afterschool on academic and social outcomes.

Goal Setting Sheet (pdf)

This is a writable form to assist 21st CCLC programs in their improvement planning process. 

Monitoring Tool (pdf)

This tool is used to guide Oklahoma 21st CCLC statewide coordinators during an on-site monitoring visit. 21st CCLC programs are encouraged to use this tool to also guide their own progress and quality improvement.

PPICS (website)

This system is used to collect basic information about 21st CCLC programs across the United States.

Program Quality Assessment (PQA) Tool (website)

Center for Youth Program Quality's Youth and School-Age Program Quality Assessment download

Youth Program Quality Intervention (YPQI) Evaluation System (pdf)

A one page summary of the YPQI evaluation system for 21st CCLC grantees given at Kick-Off.

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Last updated on September 18, 2014