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Oklahoma Rehabilitation Council May 20, 2010 Minutes
2nd Floor Conference Room
3535 NW 58th Street ● Oklahoma City, Oklahoma 73112
May 20, 2010, 2010 ● 9:30 A.M. – 3:00 P.M.
Full Council Regular Quarterly Meeting
Members Present: Milissa Gofourth, Sterling Krysler, Marilyn Burr, Glenda Farnum, Cindy Gallup, Kathleen Kennedy, Connie Lake, Hailey Mathis, Jon Ringlero, Perry Sanders
Members Absent: Mike O’Brien, Tammie Jones, Sue Williams, Nancy Garner, Doug MacMillan, Jr., Jacki Millspaugh, Tim Parrish, Amy Salmon, Sabrina Ware, Sue Williams
Others Present: Betsy LeFrancois, Norman Public Schools, Moore-Norman OTI Team; Letha Bauter, State Department of Education; Melinda Fruendt, DRS VR Project Coordinator; Mark Kinnison, DVS Field Coordinator; David Couch, Acting DVR Administrator; Jane Nelson, DRS VS Division Administrators, Jean Jones, DRS Legislative Information Representative.
Council Support: Theresa Hamrick, ORC Programs Manager, Kathleen Reed, DRS Commission Assistant/ORC Support
Interpreters: Tonya Puryear, Daniel Woodward
Call to order and Roll Call: The meeting was called to order at 9:30 a.m., the roll was called and a quorum was established by Milissa Gofourth, Chairperson.
REGULAR COUNCIL MEETING - Milissa Gofourth, Chair
Consumer Comments/Announcements:Being none, Milissa Gofourth, Chairperson, moved to action items
Review and discussion with possible vote to approve the February 18, 2010 ORC Strategic Plan Meeting Minutes. A copy of the minutes were provided in the May, 2010 ORC Meeting packet.
Motion to approve the minutes as submitted – Perry Sanders.
Motion seconded - Hailey Mathis
Voting aye – Majority affirmative vote. Voting nay: None
Review and discussion with possible vote to approve the April 8, 2010 ORC Strategic Plan Meeting Minutes. A copy of the April 8, 2010, ORC Strategic Plan is provided in the May 2010 ORC Meeting packet.
Motion to approve the minutes as amended – Marilyn Burr.
Motion seconded - Perry Sanders
Voting aye – Majority affirmative vote. Voting nay: None
Review and discussion with possible vote to approve the ORC Bylaw Changes,
Ms. Gofourth explained that the ORC bylaws have not been reviewed since 1999, although they are very solid some of them needed to be updated.
Motion to approve the ORC Bylaw Changes as submitted – Glenda Farnum
Motion seconded - Cindy Gallop
Voting aye – Majority affirmative vote. Voting nay: None
Oklahoma Transition Institute (OTI) Team - Betsy LeFrancois, a representative from the Moore OTI explained the team includes teachers, agency representatives, parents and students from across the district. They have quarterly meetings and try to attend all the OTI events. The OTI received a state grant for the past two years, and they hope to get one for the next year. Their main focus is Student Self Advocacy and Parent Involvement. One of their main goals is to provide Self Directed IEP kits for each school. A Self Directed IEP Step Sheet was distributed to the ORC members. This guide sheet allows the student to lead their own IEP meetings. It explains how to review past goals and performance, as well as, modifications. It allows the students to have input for their Education Plan. All the students are trained through their 9th and 10th grade English classes. This training gives the students empowerment.
One of their goals for next year is to “Train the Trainers” on the Self Directed IEP Steps. This goal would encourage each school to send one teacher to the training. That teacher/trainee will then go back and train the teachers from their school. Steps are divided into the years of school – Junior High through High School. This is done so by the time the students get to high school they have learned a number of the steps. The Moore OTI also has monthly parent meetings to include first and secondary schools and representatives from state agencies and colleges, panels of students, and Zarrow Center representatives who are great advocates of transition. These meetings are held at neutral site and are parent driven. One of the things that has been beneficial is the explanation of the Sections of the IEP Meeting, so parents learn the terminology of an IEP and what is expected of them as a parent of a child with special needs. The last two summers “One Day Parent – Teacher – Student” Conferences have been held; the grant money is used as stipends for the students to attend.
Moore OTI has developed a Goal Bank of Transition Goals that was provided to all the Junior High and High School teachers. They have a work/study program where students through Voc-Rehab are employed at the schools and in the community. Unfortunately, one of the main problems is transportation for students who do not drive.
There is a program online through the Zarrow Center called “Path Skills” and another program in development called the “Me Curriculum” which is aligned with “Path Skills”. It is a great program available for free. It allows the student to research their disability and learn about it so they can get in the habit of speaking for themselves.
Jane Nelson shared that the Department of Education has tacked onto this Self-Directed IEP step process. These guidelines may be something OSD/OSB would be interested in implementing.
Ms. Gofourth thought the self directed training would be beneficial for students in transition to also utilize in the IPE process. This could be a project the T&E committee could investigate.
Oklahoma Rehabilitation Council Executive Committee Report – Milissa Gofourth, ORC Chair
Ms. Gofourth reviewed the ORC Executive Committee report that was provided in the May, 2010 ORC meeting packet. In addition, Ms. Gofourth received an email this morning from Mr. Charles Sadler, Rehabilitation Service Administration. It included an update on various National State Rehabilitation Council activities he wanted to have passed onto the State Rehabilitation Council members.
Comments on this issue: Jean Jones, DRS Legislative Liaison, commented that the agency should use State dollars for their Disallowed Expenditures then use the state dollars as a federal match that would cause dollars to be used for disallowed funds. This scenario would be rare.
Jane Nelson, DRS VS Administrator, commented that Congress is questioning the use of the Stimulus money. Oklahoma has focused funds for On the Job Training (OJT), although that program also has challenges.
David Couch, DRS Chief of Staff and Acting DRS VR Administrator, commented that the utilization guidelines are changing daily. There are some penalties connected with the misuse of the Stimulus money. The carryover from last year has helped keep all priority groups open. Stimulus money, grants, Club House money and Tribal grants have been funding other projects. The extended deadline is September 30, 2011. The additional three months has been added because DRS did not receive the Stimulus funds until three months after the designated date. Stimulus money cannot be used for cliff projects, those that will end when the Stimulus money is gone.
Transition & Employment (T&E) – Milissa Gofourth, Interim Chair
Nancy Garner has agreed to Chair the T and E Committee beginning June 1st. Ms. Gofourth reviewed the written report, which was provided in the ORC May 20, 2010 meeting packet.
Policy & Legislative Committee (P&L) – Glenda Farnum, Committee Chair
Ms. Farnum reviewed the written ORC Policy & Legislative Committee Report which was provided in the May 20, 2010 ORC meeting packet.
Comments on this issue:
Ms. Melinda Fruendt, DRS VR Projects Coordinator, thanked Theresa Hamrick for all her hard work and planning to make the Legislative visits successful.
Planning & Program Committee (P&P) – Marilyn Burr, Committee Chair
Ms. Burr reviewed the written ORC Planning & Program Committee Report which was provided in the May, 2010 ORC meeting packet.
Department of Rehabilitation Services (DRS) Update
DRS Directors’ Report – David Couch, DRS Chief of Staff/Acting VR Administrator
Mr. Couch presented a combination of the Director’s Report, in the absence of Director O’Brien, and the VR Administrator’s Report. Director O’Brien has been attending graduations, awards ceremonies, and other meetings and trainings.
Visual Service (VS) Division Report – Jane Nelson, VS Administrator
Ms. Nelson reported that VS has really been focusing and struggling to meet their goals. She commended Mr. Mark Kinnison and Ms. Susan Hawkins for their hard work with the VS Program Managers Counselors.
Comments on these issues: Ms. Gofourth asked if the out-of-state visits regarding AT will be specific for VS. Ms Nelson advised that VS staff will be looking at it from a VS perspective, but VR and School staff are welcome to send their representatives and participate in the visits.
New DRS Video - Jody Harlan, DRS PIO Administrator
Legislative Report – Jean Jones, DRS Legislative Information Officer
What happens to other agencies regarding budget may ultimately impact the DRS expenditures. All human service agencies will be affected by budget reductions; if cuts change the access to health benefits, medications, and durable medical equipment, these services may have to be provided by DRS. The Legislative Update is available on the DRS web site. The highlights are:
Combined VR/VS Field Coordinators’ Report – Mark Kinnison, VS Field Services Coordinator
Mr. Kinnison reviewed the Combined VR/VS Report; a written report is available in the May 2010 ORC meeting Packet.
Statewide Independent Living Council (SILC) Report – Perry Sanders, SILC Representative.
Program Manager Report - Theresa Hamrick. Ms. Hamrick reviewed the written Program Manager’s report provided in the May 2010 ORC meeting packet.
Other Business: New Consumer Video – produced by DRS PIO unit, was viewed and discussed. This video can be found on the agency webpage. The information presented is very valuable.
ORC Going Green - Was presented as part of the Executive Committee Report.
New Business: Ms Gofourth appointed ORC members Sabrina Ware and Sue Williams to the ORC Nominating committee. This committee will work on a slate of officers for next year as outlined in the bylaws.
Jon Ringlero shared information that Director O’Brien has talked about increasing the relationship between DRS and the Tribal groups. An invitation has been extended to the DRS Program Managers and DRS Units to meet with Tribal Counselors. This has been a good opportunity to increase co-shared clients. He also shared that Director O’Brien has encouraged the agency to sponsor an upcoming cultural training in June and July.
Leslie Bauter, reported that Kim Osmani is involved in a meeting that is developing a State Plan for Transition. In June, nominations can be submitted for the transition grant. School teams have applied with some innovative ideas. The number of grants depends on the amount of the requests. The grant fund totals $6,000, and may be given, in total, to one entity or may divide out the amount for several entities.
Theresa Hamrick reminded everyone, again, that the Advocacy Training announcements are available to everyone to mail, post, and distribute.
Adjournment: Meeting was adjourned at 2:30 pm.
Next meeting is scheduled for August 19, 2010, same location
May Minutes approved as corrected on 8.19.2010
Kathleen A. Reed
Appointed Recording Secretary for ORC
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