Frequently Asked Questions  

If you are responsible for the administration of grants at your organization (contract official, grant administrator, agency head, etc.) go to https://grants.ok.gov and click the 'Agency Administrator Registration' link to begin the registration process for the organization. If the organization is already registered in the system, you will either be approved by the Oklahoma Highway Safety Office (OHSO) System Administrator or directed to your registered Agency Administrator to obtain access. In most cases, once an organization Agency Administrator is approved, the organization Agency Administrator is responsible for managing organization access to OKGrants.

On the OKGrants website https://grants.ok.gov you can click the Portal Home page to view a calendar of all available opportunities. Click on the listing to view a short description of the grant opportunity. However, in order to apply for any grant you must first obtain approval from the grantor agency to access their grant opportunities. If you are already approved to access OHSO grants, then simply log into the OKGrants system and click the VIEW OPPORTUNITIES button under the ‘View Available Opportunities’ heading on your home page to see funding programs that are open and accepting applications, including any through the Highway Safety Office. Please note that in order to access the Highway Safety Office application you must have the permission level of Agency Administrator or Authorized Official.

In order to view OHSO grant opportunities, contact the OHSO at (405) 523-1571 or send an email through the OHSO website at www.ohso.ok.gov requesting access.

In order to submit the application, the user must have the Agency Administrator or Authorized Official permission level in OKGrants. The designated Project Director for any Highway Safety Grant MUST be assigned Agency Administrator permission level in the OKGrants system by the organization.

Look at the current status of your application to see if it reads ‘Application Submitted’. If so, you have successfully sent it to OHSO for review. If not, you must go to the Application Menu page, click VIEW STATUS OPTIONS under the ‘Change the Status’ heading and then click the APPLY STATUS button under ‘Application Submitted’. You will also receive a confirmation email advising such once your application has been successfully submitted.

Look at the current status of your application. If it reads ‘Application Awarded’ then congratulations are in order. A status of ‘Application Not Funded’ means your application was approved for funding but sufficient funding was not available for the project. A status of ‘Application Not Approved’ means your application was not approved to be funded. You will also receive a confirmation email advising of the decision, regardless of status.

Once the final agreement (contract) has been written, a person having the permission level of Authorized Official of the agency must log into OKGrants and approve the agreement by clicking the Save button on the Certification Page. An Authorized Official cannot be a County Sheriff or Chief of Police.

Usually not. A user will normally only be assigned one permission level, or “role”, per organization. A person can be assigned as a user in different organizations with different permission levels in each one, but they will normally have only one designated “role” within an organization.

OKGrants is a grant management system, and the application process is only one part of the system. The additional sections of the OHSO grant management system, such as required reports and financial management, are still under development and the FAQs will be updated as completion of those sections occur.