Overview of ODMHSAS Certification Process for New Programs

The following highlights the general processes to achieve an ODMHSAS Certification status. Please call Provider Certification at 405-522-3800 or email cladd@odmhsas.org for additional information in Subchapter Chapter 9 of OAC 450. Specific information is also available on the Administrative Code page. http://www.ok.gov/odmhsas/documents/Chapter_1_Final_Effective_07-01-11[1].pdf

For New Programs Applying for Initial Certification

1. After contacting Provider Certification (PC), ODMHSAS will electronically forward a current Certification Application Packet. When that is complete, the Provider can submit required materials and fee in accordance with the instructions.

2. Provider Certification staff will review submitted materials, verify receipt of the required fee, and determine if additional information is needed. When the application materials are complete, a certification self survey and site review protocol will be electronically provided to the provider. Upon receipt of the completed survey and supporting documents, a lead reviewer will be assigned and the initial site visit will be scheduled. The initial site will include a review of standards and criteria related to overall organizational and operational functions. Clinical standards are reviewed at a later phase of the Certification process.

3. Provider Certification staff will then provide a written report to outline findings at the initial site review. If deficiencies are cited as a result of the site review, the provider will have ten working days to notify Provider Certification that the deficiencies have been corrected.

4. Typically, a reviewer will conduct an additional site visit or desk review to verify deficiencies are corrected. After corrections are deemed satisfactory, a recommendation can be made to the ODMHSAS Board for a Permit for Temporary Operation (PTO). The PTO is actually a license to allow the provider to begin offering services. PTOs expire in six months.

5. Prior to expiration of the PTO, the facility must apply for the next level of Certification and a subsequent site visit is scheduled. At that time Certification staff will review services that have been provided and determine compliance with Quality Clinical standards.

6. A written report will be provided to outline findings related to Quality Clinical Standards.

7. If deficiencies are cited on Clinical standards, the provider will be requested to prepare a written report to ODMHSAS that outlines the plan it will follow to correct the deficiencies.

8. PC will conduct an additional site visit or desk review to verify deficiencies are corrected. After corrections are deemed satisfactory, a recommendation can be made to the Board regarding Certification based on the initial findings of the Quality Clinical scores as follows:

• One-year Certification if compliance on 51% of Clinical Standards at the time of the site visit
• Two-year Certification if compliance on 75% of Clinical Standards at the time of the site visit

Oklahoma Department of Mental Health and Substance Abuse Services
1200 NE 13th Street
PO Box 53277
Oklahoma City, OK  73152-3277
405-522-3908    405-522-3851 TDD    405-522-3650 Fax
Toll-Free, 24 Hours  1-800-522-9054 
Notice of Privacy Practices

to report a problem with this web page please click here
last update: 3/28/2012