Tami Grogan, Administrator
3400 Martin Luther King Avenue
Oklahoma City, Oklahoma 73111-4298
Phone (405) 425-2615 FAX (405) 425-2608
The Sentence Administration and Offender Records Unit insures that all offenders remanded to the custody of the Department of Corrections are confined and/or supervised according to the order of the sentencing court; serves as a centralized source of offender information for staff, the public, and for numerous state and federal agencies by using active and closed records dating prior to statehood; is responsible for monitoring the time calculation records of inmates assigned to private prisons, maintains the statewide sex and violent crime registries, and directs the statewide quality assurance and audit processes for time calculation, classification and case-management. The administrator is the departmental authority in matters of time credits, sentence interpretation, calculation of offender release dates, and is responsible for clarifying and developing policy and procedure related to sentence administration and offender records management.
Insures that statutory requirements are applied in a consistent manner regarding the application of credits, the sequence of sentences, and the treatment of court orders.
Sentence Administration and classification auditors visit each facility/district in their region every 6 - 8 weeks to review field records for conformance with established procedures concerning time computation, custody assessment document interpretation, and file maintenance, and provide training and technical expertise as needed.